The City Council of the City of Abilene, Texas, met in a Pre-Council Work Session on January 27, 2000, at 8:00 a.m. in the Basement Conference Room of City Hall. Mayor Grady Barr was present and presiding with Councilman A. Don Drennan, Councilwoman Carol Martinez, Councilmen Rob Beckham and Versie L. Brown, Jr., and Councilwoman Kay Alexander. Also present were Assistant City Manager Mike Morrison, City Attorney Sharon Hicks, City Secretary Jo Moore, and various members of the City staff. Councilman Paul R. Vasquez was absent from pre-council session only.

Mayor Barr stated that the Pre-Council session was being held at 8:00 a.m. instead of the regular 8:30 a.m. time due to a reception being held from 8:30 to 9:00 a.m. for Councilwoman Carol Martinez, who is resigning from the Council effective February 1, and will be moving to Dallas. The Council briefly discussed various other consent and regular agenda items. City Manager Roy McDaniel stated representatives for Graco called regarding Item 4.2, Public Hearing: Z-06199 - Rezone from SC, LC & AO (Shopping Center, Limited Commercial & Agricultural Open Space) to PDD (Planned Development) district located in the 5300 block of Buffalo Gap Road, stating they may not be able to make it to the meeting because they are unable to fly out of Lubbock due to weather conditions. Mr. McDaniel stated that the public hearing may be rescheduled. Concerning Item 3.1, Oral Resolution to approve appointments to the Citizens Advisory Committee for Housing and Community Development, Mayor Barr stated that he has asked Ruben Reveles to chair the Citizens Advisory Committee for Housing and Community Development. Mr. McDaniel noted that the contract for Item 3.2, Oral Resolution authorizing professional engineering contract for Ivie Pipeline design, was delivered to the Council yesterday. Councilman Drennan stated he will request in the Regular Council meeting that Items 3.2, Oral Resolution authorizing professional engineering contract for Ivie Pipeline design and 3.5, Bid #CB-0022 for Buck Creek sewer force main, be removed from the Consent Agenda to be considered separately. Councilman Beckham questioned staff on having items 3.2 and 3.5 on the Consent Agenda, noting they were more appropriate for the regular agenda and emphasized placing items under the appropriate category. Mayor Barr stated Item 3.5 will be discussed first in the regular Council meeting, followed by Item 3.2. There being no further discussion, the meeting was recessed until 9:00 a.m. for the regular Council Meeting.

Mayor Barr reconvened the City Council of the City of Abilene, Texas, into Regular Session January 27, 2000, at 9:00 a.m. in the Council Chambers of City Hall. Mayor Barr announced that Item 4.2, Public Hearing: Z-06199 - Rezone from SC, LC & AO (Shopping Center, Limited Commercial & Agricultural Open Space) to PDD (Planned Development) district located in the 5300 block of Buffalo Gap Road, will not be heard today, as the proponent's plane is grounded in Lubbock; it will be readvertised to be considered at a later date, and proper notification will again be given.

Councilman Paul R. Vasquez gave the invocation.

Jacqueline Reyes, a fifth-grader at Bowie Elementary School, led the Pledge of Allegiance. Jacqueline's mother, Nelda Rodriguez, and school counselor Jan Comer were also present.

Mayor Barr presented a Certificate for Achievement for Excellence in Financial Reporting to David Wright, Director of Finance.

Mayor Barr presented a Certificate of Appreciation to Marine Corps representatives Chief Warrant Officer Carlos Duchesne and First Sergeant Richard Costa for the Marine Corps contribution of distributing the toys in the Toys For Tots program. Mayor Barr noted that during the 10 years the Toys for Tots program has existed, over 5,000 toys have been contributed by City employees.

There being no corrections, additions, or deletions to the January 13, 2000 Pre-Council and Council Minutes, Councilman Brown moved to approve the minutes as printed. Councilwoman Alexander seconded the motion and the motion carried.

AYES: Councilmen Vasquez and Drennan, Councilwoman Martinez, Councilmen Beckham and Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

Councilman Drennan requested Items 3.2 and 3.5 be removed from the Consent Agenda and considered separately, with item 3.5 being considered first. Councilman Vasquez moved to approve consent agenda items 3.1, 3.3, and 3.4, as recommended by the staff. Councilwoman Martinez seconded the motion and the motion carried.

AYES: Councilmen Vasquez and Drennan, Councilwoman Martinez, Councilmen Beckham and Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

1. Oral Resolution to approve appointments to the Citizens Advisory Committee for Housing and Community Development for terms beginning January 27, 2000 and ending August 31, 2000 as follows:

4. Oral Resolution approving the submission of an application for the "2000 STEP Waves" grant for the Selective Traffic Enforcement Program 2000.

5. Dwayne Hargesheimer, Director of Water Utilities, briefed the Council on Bid #CB-0022, Buck Creek sewer force main; stating raw sewer facilities, due to the constant flow, must be very reliable, long lasting, with no spills. Mr. Hargesheimer stated the plans & specifications were prepared by Hibbs & Todd Engineering; and in the bids the pipe material was specified due to the nature and integrity needed in the line. An alternate bid for the pipe was allowed, so that two materials could be considered in the event the primary bid were out of budget, then an alternate pipe could be used. Mr. Hargesheimer further stated construction time would be approximately 90 days.

Council's discussion with Mr. Hargesheimer, John Hughes of Triple H Contracting Co., and David Todd of Hibbs & Todd Engineering, included the pros and cons of fiberglass and PVC pipe, the need to, and what would be involved in, expediting this project, as well as what would be involved in expediting the use of effluent water on golf courses.

Mayor Barr encouraged staff to take the necessary steps to expedite acquiring all the water possible for Abilene.

Mayor Barr made a motion to authorize the City Manager, by Oral Resolution, to execute a construction contract for the Buck Creek sewer force main in the amount of $3,007,260.85 with Triple H Contracting Co. of Buda, TX as lowest responsible bidder. Councilman Beckham seconded the motion and the motion carried.

AYES: Councilmen Vasquez and Drennan, Councilwoman Martinez, Councilmen Beckham and Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

3.2 Dwayne Hargesheimer, Director of Water Utilities, briefed the Council on an Oral Resolution authorizing a professional engineering contract for Ivie Pipeline design, then recommended awarding the contract to Freese & Nichols.

City Manager Roy McDaniel reviewed the compensation summary; preliminary and final design phases, and construction phase for a total cost not to exceed $2,644,150.

Council's discussion with City Manager Roy McDaniel, Mr. Jacobs of Jacob & Martin, Mr. Nichols and Mr. Gibson of Freese & Nichols, Inc. concerning the contract included the percent of dollars that will stay local, the expected time frame from the design phase to the bid for construction, the project financing options, the designated Freese & Nichols representatives overseeing the project and their responsibilities, and the frequency of on site visits by Freese & Nichols representatives.

Councilman Beckham questioned Mr. Nichols as to additional cost involved if more than the expected twice a month on-site visits occurred, and stated his preference on adding a stipulation to the contract in the event the project is not completed in 22 months.

Mr. Nichols replied that if more than the twice a month on-site visits is needed there would be no additional cost unless extended time is required of the office staff. Mr. Nichols further stated the contract can provide the stipulation Councilman Beckham prefers.

Councilman Drennan moved to authorize the City Manager, by Oral Resolution to execute a professional engineering contract for the Ivie Pipeline design with Freese & Nichols, Inc. as recommended by staff, and to expeditiously move on the project. Councilwoman Martinez seconded the motion and the motion carried.

AYES: Councilmen Vasquez and Drennan, Councilwoman Martinez, Councilmen Beckham and Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

Councilman Beckham stated the items removed from the consent agenda today should have been originally placed on the regular agenda, and that he would impress on staff to place agenda items under the proper category.

Council took a five-minute break at 10:15 a.m.

4.1 Jeff Armstrong, Development Services Administrator, briefed the Council on an Ordinance considered on second and final reading - Z-00100 - Rezone from AO & PDD-48 (Agricultural Open Space & Planned Development) to RM-2 & RM-3 (Residential Multi-Family) zoning district located in the 2400-2700 blocks of Bishop Road. Staff recommends approval.

Mayor Barr opened a public hearing on the item and the following individuals spoke in response to the request:

• Brent Williamson, representing the proponent, stated the proponent is one of several developers selected by Dyess Air Force Base to submit a request for proposal (RFP) for a housing privatization project and the rezone request is being made in order to improve their position in the RFP process.
• Keith Dodson, 6001 Princess Ln., stated his concerns are: the potential for 400 additional children - over-taxing the school, over-taxing the water situation and how his property values will be affected.

There being no one else present and desiring to be heard, the public hearing was closed.

Councilwoman Martinez moved to approve the Ordinance to rezone from AO & PDD-48 (Agricultural Open Space & Planned Development) to RM-2 & RM-3 (Residential Multi-Family) zoning district located in the 2400-2700 blocks of Bishop Road, as recommended by the staff. Councilman Vasquez seconded the motion and the motion carried.

AYES: Councilmen Vasquez and Drennan, Councilwoman Martinez, Councilmen Beckham and Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

The Ordinance is numbered 2-2000 and is captioned as follows:

Mayor Barr stated that Item 4.2, Public Hearing: Z-06199 - Rezone from SC, LC & AO (Shopping Center, Limited Commercial & Agricultural Open Space) to PDD (Planned Development) district located in the 5300 block of Buffalo Gap Road, was removed from today's agenda to be considered at a later date, due to the proponent's plane being grounded in Lubbock.

Councilwoman Martinez left the meeting prior to the Executive Session.

5. Other Business

Mayor Barr recessed the Council into executive session pursuant to Sections 551.071, 551.074, and 551.072 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigation, to consider the appointment and evaluation of public officers, and to consider the purchase, exchange, lease or value of real property.

The Council reconvened from executive session and reported no action taken.

There being no further business, the meeting was adjourned at 12:00 noon.

Jo Moore, City Secretary

Grady Barr, Mayor