The City Council of the City of Abilene, Texas, met in a Pre-Council Work Session on May 11, 2000, at 8:30 a. m. in the Basement Conference Room of City Hall. Mayor Grady Barr was present and presiding with Councilmen Paul R. Vasquez, A. Don Drennan, Rob Beckham, Versie L. Brown, Jr., and Councilwoman Kay Alexander. Also present were City Manager Roy L. McDaniel, Assistant City Manager Michael Morrison, City Attorney Sharon Hicks, City Secretary Jo Moore, and various members of the City staff.

David Wright, Director of Finance and James Condry, Interim Director of Public Works, briefed the Council on and distributed drafts of information concerning the proposed downtown Customer Parking Program and the Parking Abuser Program. Councilwoman Alexander recommended, for clarification purposes, removing the "first offense" overtime parking wording throughout the documents. Councilman Beckham suggested considering a standard parking time of possibly 1½ hours. Mr. Condry explained the problem with a standard parking time for businesses is balancing the needs of the different types of businesses. City Secretary Jo Moore briefed the Council on the recommended procedures for the June 3 runoff elections, specifically noting the low turnout at the branches the first three days of early voting during the May 6 elections. Mrs. Moore explained the approximate $9,000 cost savings of holding all of the early voting at the Taylor County Courthouse, reducing the number of early voting days by three and consolidating the 24 precincts into 11 precincts for the June 3^rd runoff. Councilwoman Alexander and Councilman Vasquez recommended using Elmcrest Baptist Church if available instead of Johnston Elementary School in the consolidated precincts of 105-222, noting that the church is located on North Pioneer, which is a well-known and easily located area. The Council briefly discussed various consent and regular agenda items. Mr. McDaniel stated Item 4.5, Recognition of Water Issues Team Public Education Efforts, could be moved and considered first on the Regular Agenda in order to help assure a greater number of those attending would still be present to hear the presentation. There being no further discussion, the meeting was recessed to the City Council Chambers until 9:00 a.m. for the regular Council Meeting.

Mayor Barr reconvened the City Council of the City of Abilene, Texas, into Regular Session May 11, 2000, at 9:00 a.m. in the City Council Chambers of City Hall.

Councilman Versie L. Brown, Jr. gave the invocation.

Jessica Landry, fourth grader from Jones Elementary School led the Pledge of Allegiance. Jessica was accompanied by her parents, Mr. & Mrs. Landry, and school nurse Mrs. Brittain.

City Secretary Jo Moore assisted Mayor Barr in the presentation of an Employee Service Award to the following individual for his years of service:

25 Years, Norman R. Marshall, Equipment Mechanic, Parks

Mayor Barr presented the Building Officials of Texas "2000 Award for Excellence", one of only three issued in the state of Texas to Cassie Hughes, Building Official. Mayor Barr pointed out that Mrs. Hughes was elected to a second term for the Board of Directors of the Building Officials Association of Texas.

Mayor Barr presented the following proclamations:

May 21-27 as National Public Works Week,

May As "Older Americans And Elder Abuse Prevention Month", and

For May 11^th, 2000 As "Fibromyalgia Awareness Day"

Councilman Vasquez moved to approve the minutes of the April 27, 2000 Pre-Council Session and Regular City Council Meeting as printed. Councilman Drennan seconded the motion and the motion carried.

AYES: Councilmen Vasquez, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

Councilman Brown moved to approve consent agenda items 3.1 and approval of first reading of Items 3.2 through 3.7, as recommended by the staff. Councilman Vasquez seconded the motion and the motion carried.

AYES: Councilmen Vasquez, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

1. Oral Resolution approving a street use license agreement with Westgate Church of Christ concerning property adjacent to Don Juan Street, Abilene, Texas.

2. Approval of first reading - SNC-02000 - Ordinance to name an unnamed east-west street located east from Elmdale Road to the city limits to the name of Pet Haven Road, and set a public hearing for May 25, 2000 at 9:00 a.m.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ABILENE, TEXAS, NAMING AN UNNAMED STREET TO PET HAVEN ROAD.

3. Approval of first reading - Z-01800 - Rezone from AO (Agricultural Open Space) to PDD (Planned Development) zoning district located at 8851 FM 600, and set a public hearing for May 25, 2000 at 9:00 a.m.

AN ORDINANCE OF THE CITY OF ABILENE, TEXAS, AMENDING CHAPTER 23, SUBPART E, "ZONING," OF THE ABILENE MUNICIPAL CODE, CONCERNING PDD-72 PLANNED DEVELOPMENT DISTRICT; CALLING A PUBLIC HEARING; PROVIDING A PENALTY AND AN EFFECTIVE DATE.

4. Approval of first reading - Z-02100 - Rezone from RS-6 (Residential Single Family) to RM-3 (Residential Multi-Family) zoning district located at Patty Lynne & Bruce Drive, and set a public hearing for May 25, 2000 at 9:00 a.m.

AN ORDINANCE AMENDING CHAPTER 23, "PLANNING AND COMMUNITY DEVELOPMENT," SUBPART E, "ZONING," OF THE ABILENE MUNICIPAL CODE, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES, AS DESCRIBED BELOW, DECLARING A PENALTY, AND CALLING A PUBLIC HEARING.

5. Approval of first reading - SNC-02300 - Ordinance to name an unnamed east-west street located east from East Lake Road to the city limits to the name of Hamby School Road, and set a public hearing for May 25, 2000 at 9:00 a.m.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ABILENE, TEXAS, NAMING AN UNNAMED STREET TO HAMBY SCHOOL ROAD.

6. Approval of first reading - TC-02400 - Thoroughfare abandonments of (1) Rye Street between Rose and Maple Streets and (2) a 20' north-south alley from South 8^th to South 10^th between Rose and Maple, and set a public hearing for May 25, 2000 at 9:00 a.m.

AN ORDINANCE PROVIDING FOR THE ABANDONMENT OF A PORTION OF PUBLIC RIGHT OF WAY; PROVIDING FOR THE TERMS AND CONDITIONS OF SUCH ABANDONMENT, AND CALLING A PUBLIC HEARING.

7. Approval of first reading - TC-02500 - Thoroughfare abandonments of (1) China Street north of South 2^nd Street, (2) a 20' east-west alley in Block 97, Original Town, (3) a 20' north-south alley in Block 97, Original Town, (4) Willow Street north of South 2^nd, (5) a 20' east-west alley in Block 62, Original Town, (6) a 20' north-south alley in Block 62, Original Town, (7) Cherry Street from South 1^st south a distance of 130', and (8) South 2^nd from the east right-of-way line of Willow Street to the west right-of-way line of S. Treadaway Boulevard; and set a public hearing for May 25, 2000 at 9:00 a.m.

Mayor Barr noted Item 4.5 will be moved to the first of the Regular Agenda prior to the Council reception in order to give the majority of the citizens present the opportunity to hear the presentation.

4.5 Linda Simpson, Assistant Director of Water Administration, briefed the Council on the Water Issues Team, a community effort led by Gary Bomar, the Taylor County Extension agent and comprised of representatives from the City of Abilene, West Texas Utilities, Texas Natural Resources Conservation Commission and the West Central Texas Municipal Water District. Ms. Simpson stated the team called together area media, meteorologists and landscapers to develop an approach to educating the community regarding landscape survival during this critical drought period, noting it is appropriate to recognize the efforts of companies and individuals whose "We Can Do It!" spirit brought together a multi-media approach to drought survival for the community. Ms. Simpson then introduced Mr. Bomar, who briefed the Council on the Water Issues Team and submitted the action plan 2000-2003 for Taylor County. Ms. Simpson concluded the report by introducing Rosie the Riveter, portrayed by Ms. Donna Albus, and by noting that 28 million gallons of water were used Wednesday, May 10 which is below the critical usage amount.

No Council action was required, but Council stated appreciation for the presentation and for the tremendous efforts that have been made and continue to be made in educating the community regarding landscape survival during this critical drought period.

4.1 Jo Moore, City Secretary, briefed the Council on a Resolution canvassing the returns, declaring the results of the May 6, 2000 City of Abilene General and Special Elections, and establishing the procedures for the June 3 runoff elections. The returns show that Norm Archibald was elected to Council Place 1, having received the majority of the votes cast and it appears that no candidate received the majority of votes cast for the office of Council Place 2 nor in the Special Election for Council Place 3. Total votes cast were as follows: Council Place 1: Norm Archibald - 4386, Charlie Hanna - 1336. Council Place 2: Kris Southward - 2968, Bryan Parmelly - 1229, Tom Ceniglis - 1859. Council Place 3: Sally Robinson - 1953, Willie Horton - 1290, Victor Carrillo - 2714. As provided for in Resolution #2-2000, runoff elections will be held on Saturday, June 3, 2000 for Council Place 2 and for the unexpired term of Council Place 3.

Ballot and Seal Certificates were received by mail from each presiding judge, duly signed by same and released to the City Secretary for filing in the official election records.

Councilwoman Alexander moved to approve the Resolution canvassing the returns and declaring the results of the General and Special elections held May 6, 2000 and establishing procedures for the June 3, 2000 runoff elections. Councilman Vasquez seconded the motion and reiterated, as discussed in pre-council session, Elmcrest Baptist Church at 517 N. Pioneer be utilized for the polling location in combined precincts 105-222, if available. The motion carried.

AYES: Councilmen Vasquez, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

The Resolution is numbered 15-2000 and is captioned as follows:

4.2 Jo Moore, City Secretary, presented to the Mayor and each member of the City Council their annual paycheck of one ($1.00) dollar. Mrs. Moore then presented a City of Abilene logo charm bracelet to Mrs. Rudith Drennan, and a City of Abilene logo lapel pin to outgoing Councilmembers Paul Vasquez and Don Drennan.

4.3 Jo Moore, City Secretary, administered the Oath of Office to Norm Archibald, Council Place 1.

4.4 Council recessed for a reception honoring newly elected Councilman Archibald and outgoing Councilmen Vasquez and Drennan.

Following the reception, Council reconvened into Regular Session.

5. Item moved to first of Regular Agenda.

4.6 Andy Anderson, Director of Community Development, distributed a revised set of goals and objectives for the 2000-2005 Consolidated Plan which strategically addresses the City's goals and objectives for housing and community development over the course of a 3-5 year period, then briefed the Council on the goals and objectives for the 2000-2005 Consolidated Plan. Staff recommends approval by Oral Resolution.

Councilman Drennan moved to approve, by Oral Resolution, the goals and objectives for the 2000-2005 Consolidated Plan, as recommended by staff. Councilwoman Alexander seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

4.7 Dwayne Hargesheimer, Director of Water Utilities, briefed the Council on a Professional Services Letter of Agreement from the engineering firm of CH2M Hill to develop a Preliminary Design Report for the O. H. Ivie Water Treatment Plant. Staff recommends approval by Oral Resolution.

Councilwoman Alexander moved to authorize, by Oral Resolution, the City Manager to execute a Professional Services Letter of Agreement from the engineering firm of CH2M Hill to develop a Preliminary Design Report not to exceed $150,000 for the O. H. Ivie Water Treatment Plant, as recommended by staff. Councilman Brown seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

4.8 Dwayne Hargesheimer, Director of Water Utilities, briefed the Council on the Wastewater Reuse Project Bid #CB-0037, installation of a wastewater return line from the Buck Creek Pump Station to the Grimes Water Treatment Plant. Mr. Hargesheimer noted the low bidder, S. J. Louis Construction Company's original expected days for completion was 240, but they have changed that to 210 days with today as the beginning date. Council and staff's discussion with David Todd of Hibbs & Todd, Inc. and Jimmy Dietrich, representative for S.J. Louis Construction Company, included expediting the project, basis for the delay in the project, and negotiating incentives to complete the project by September 1, 2000. City Manager Roy McDaniel stated if Council agrees, the City could offer a bonus if the project is completed by September 1, 2000 with an additional bonus for every day prior to September 1.

Councilwoman Alexander moved to approve, by Oral Resolution, Wastewater Reuse Project Bid #CB-0037 to S. J. Louis Construction Company in the amount of $2,173,651.50 based on a 210 day completion period, as recommended by staff. Councilman Brown seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

4.9 Rick Crider, Airport Manager, briefed the Council on an Oral Resolution ratifying change orders and authorizing additional work performed by Rose Builders in connection with the terminal renovation project at Abilene Regional Airport, in an amount not to exceed $89,761. Funding will come from the project contingency component of the Certificates of Obligation that have been issued, which will be repaid in full by Passenger Facility Charges collected over time. The Airport Development Board recommends moving forward with a comprehensive terminal renovation and expansion project that accommodates two major airlines, of which this work is one element, and staff recommends approval.

Councilman Drennan moved, by Oral Resolution, to ratify change orders and authorize additional work performed by Rose Builders in connection with the terminal renovation project at Abilene Regional Airport, in an amount not to exceed $89,761, as recommended by the Airport Development Board and staff. Councilwoman Alexander seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, and Councilwoman Alexander.

NAYS: None.

ABSTAIN: Mayor Barr, due to his serving as chair of the Board of Directors of Barr Roofing.

4.10 Rick Crider, Airport Manager, briefed the Council on an Oral Resolution authorizing the City Manager to enter into an agreement with The Tittle Luther Partnership for the completion of architectural plans and specifications associated with the passenger terminal expansion project at the Abilene Regional Airport, not anticipated to exceed $165,000 plus reimbursable expenses. The Airport Development Board recommends moving forward with a comprehensive terminal renovation and expansion project that accommodates two major airlines, of which this work is one element, and staff recommends approval.

Councilman Brown moved to authorize, by Oral Resolution, the City Manager to enter into an agreement with The Tittle Luther Partnership for the completion of architectural plans and specifications associated with the passenger terminal expansion project at the Abilene Regional Airport, not anticipated to exceed $165,000 plus reimbursable expenses, as recommended by the Airport Development Board and staff. Councilwoman Alexander seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

5.0 Other Business

Mayor Barr recessed the Council into executive session pursuant to Sections 551.071, 551.072, and 551.074 of the Open Meetings Act, to seek the advice of the City Attorney with respect to pending and contemplated litigation, to consider the purchase, exchange, lease, or value of real property, and to consider the appointment and evaluation of public officers.

Following the executive session, Council reconvened into open session and reported no action was taken in executive session.

Councilman Brown moved to approve Mayor Barr's appointment and reappointments to the Abilene Economic Development Company, Inc. as follows: appoint Ruppert Rangel, and reappoint Carlos Rodriguez and Rhonda Bolt, terms expiring 1/2002. Councilwoman Alexander seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

Councilman Beckham moved to elect Councilwoman Kay Alexander as Mayor Pro Tempore and Councilman Versie L. Brown, Jr. as Deputy Mayor Pro Tempore. Councilman Drennan seconded the motion and the motion carried.

AYES: Councilmen Archibald, Drennan, Beckham, Brown, Councilwoman Alexander, and Mayor Barr.

NAYS: None.

There being no further business, the meeting was adjourned at 12:00 p.m.

Jo Moore, City Secretary

Grady Barr, Mayor