August 9, 2001, 8:30 A.M.
CITY COUNCIL OF THE CITY OF ABILENE, TEXAS
CITY COUNCIL CHAMBERS OF CITY HALL
The City Council of the City of Abilene, Texas, met in Regular Session on August 9, 2001, at 8:30 a.m. in the City Council Chambers of City Hall. Deputy Mayor Pro Tempore Victor G. Carrillo was present and presiding with Councilmen Norm Archibald, Kris Southward, Jimmy McNeil, and Councilwoman Kay Alexander. Also present were City Manager Roy L. McDaniel, City Attorney Sharon Hicks, City Secretary Jo Moore, and various members of the City staff. Mayor Grady Barr, Councilman Rob Beckham, and Assistant City Manager Michael Morrison were absent.
Councilman Kris Southward gave the invocation.
Mayor Carrillo led the pledge of allegiance.
Jo Moore, City Secretary, assisted Mayor Carrillo in presenting the following Employee Service Awards:
25 Years Michael Dawkins Police Officer
Police
20 Years Sherry Griffin Recreation Supervisor
Community Services
20 Years Timothy Pettitt Refuse Collection Supervisor I
Refuse
Mayor Carrillo noted a minor name correction had been made to the July 26, 2001 Council minutes. There being no further corrections, additions, or deletions to the July 26, 2001 Council minutes, Councilwoman Alexander moved to approve the minutes as presented. Councilman Southward seconded the motion and the motion carried.
AYES: Councilmen Archibald, Southward, McNeil, Councilwoman Alexander, and Mayor Carrillo.
NAYS: None.
Councilman Southward moved to approve consent agenda items 3.1 through 3.8, first reading of items 3.9 through 3.12, and final reading of item 3.13, as recommended by staff. Councilman Archibald seconded the motion and the motion carried.
AYES: Councilmen Archibald, Southward, McNeil, Councilwoman Alexander, and Mayor Carrillo.
NAYS: None.
3.1 North 1st rehabilitation Phase III – Catclaw Creek to Hickory Street, Bid #CB-1061. The bid was awarded to Contract Paving of Tye, TX as recommended by staff. Funding is available from previously authorized Certificates of Obligation and General Obligation Bonds.
3.2 Abilene Water Treatment Plant motor control center replacement, Bid #CB-1060. The Council authorized the City Manager to execute a construction contract with Royal Electric, Abilene, Texas, for an amount not to exceed the base bid of $28,595.00 and the add alternate bid amount of $5,795.00 if required, as recommended by staff.
3.3 Annual Purchase of Oil Products, Bid#CB-1057. The bid was awarded to the lowest bidder on each of the following items: Western Marketing, Inc. for items 1,2,3,4,5,6, and 8; Item 7 was awarded to the 2nd lowest bidder, Western Marketing, due to the fact that Griffin Oil Co. proposes an unlimited escalation clause. The contract was awarded for a one-year period with the City of Abilene reserving the option to renew for four additional one-year terms at the same terms and conditions, as recommended by staff.
Resolutions:
3.4 Oral Resolution authorizing the City Manager to execute a Texas Department of Health Innovation Contract to conduct a Community Health Assessment and Profile Project in Taylor, Nolan and Jones Counties.
3.5 Oral Resolution approving a lease agreement with Continental Express Airline and authorizing City Manager to execute the agreement.
3.6 Resolution authorizing an overdue collection fee in the Municipal Court of the City of Abilene.
The Resolution is numbered 30-2001 and is captioned as follows:
A RESOLUTION AUTHORIZING AN OVERDUE COLLECTION FEE IN THE MUNICIPAL COURT OF THE CITY OF ABILENE.
3.7 Oral Resolution authorizing the City Manager to accept a FAA Grant for Runway Safety Area and Other Improvements.
3.8 Resolution approving the Articles of Incorporation and Bylaws of Cities Aggregation Power Project, Inc.; Accepting Membership in said Corporation; Appointing a Representative to serve on behalf of the City of Abilene; Approving Payment of an Initial Membership Fee.
The Resolution is numbered 31-2001 and is captioned as follows:
A RESOLUTION APPROVING THE ARTICLES OF INCORPORATION AND BYLAWS OF CITIES AGGREGATION POWER PROJECT, INC., A POLITICAL SUBDIVISION CORPORATION; ACCEPTING MEMBERSHIP IN SAID CORPORATION; APPOINTING A REPRESENTATIVE TO SERVE ON BEHALF OF CITY OF ABILENE; APPROVING PAYMENT OF AN INITIAL MEMBERSHIP FEE.
Ordinances:
3.9 Approval of first reading: TC-02501 – Thoroughfare abandonment of a 16’ north-south alley adjacent to the east side of Lot 9, J. D. Lane Subdivision, and set a public hearing for August 23, 2001 at 8:30 a.m.
AN ORDINANCE PROVIDING FOR THE ABANDONMENT OF A PORTION OF PUBLIC RIGHT OF WAY; PROVIDING FOR THE TERMS AND CONDITIONS OF SUCH ABANDONMENT, AND CALLING A PUBLIC HEARING.
3.10 Approval of first reading: Z-02601 – Rezone from O (Office) to LC (Limited Commercial) zoning district located at 2609 Barrow, and set a public hearing for August 23, 2001 at 8:30 a.m.
AN ORDINANCE AMENDING CHAPTER 23, “PLANNING AND COMMUNITY DEVELOPMENT,” SUBPART E, “ZONING,” OF THE ABILENE MUNICIPAL CODE, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES, AS DESCRIBED BELOW, DECLARING A PENALTY, AND CALLING A PUBLIC HEARING.
3.11 Approval of first reading: TC-02701 – Thoroughfare abandonment of Olson Blvd., north of Vogel Avenue between Hickory and Cedar Streets, and set a public hearing for August 23, 2001 at 8:30 a.m.
AN ORDINANCE PROVIDING FOR THE ABANDONMENT OF A PORTION OF PUBLIC RIGHT OF WAY; PROVIDING FOR THE TERMS AND CONDITIONS OF SUCH ABANDONMENT, AND CALLING A PUBLIC HEARING.
3.12 Approval of first reading: Z-02801 – Rezone from RS-12 (Residential Single Family) to LC (Limited Commercial) zoning district located at 5400 Buffalo Gap Road, and set a public hearing for August 23, 2001 at 8:30 a.m.
AN ORDINANCE AMENDING CHAPTER 23, “PLANNING AND COMMUNITY DEVELOPMENT,” SUBPART E, “ZONING,” OF THE ABILENE MUNICIPAL CODE, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING CERTAIN PROPERTIES, AS DESCRIBED BELOW, DECLARING A PENALTY, AND CALLING A PUBLIC HEARING.
3.13 Approval of second and final reading: Ordinance amending Sections 18-286, 18-289.1, 18-291, 18-293, 18-294, 18-299, 18-302, and 18-303 of Chapter 18, “Motor Vehicles and Traffic” of the Abilene Municipal Code.
The Ordinance is numbered 18-2001 and is captioned as follows:
AN ORDINANCE AMENDING CHAPTER 18, “MOTOR VEHICLES AND TRAFFIC,” OF THE ABILENE MUNICIPAL CODE, BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; AND DECLARING A PENALTY.
REGULAR AGENDA
4.1 Dwayne Hargesheimer, Director of Water Administration, briefed the Council on the Fluoridation equipment, Bid #CB-1056, stating bids were submitted for the purchase and installation of fluoridation equipment for Abilene’s three water treatment plants in accordance with Texas Department of Health (TDH) criteria for Fluoridation of Public Water Supplies. Three contractors requested plans and specifications, but Progressive Pumps Corporation of Spring, Texas, was the only contractor to submit a bid. Their $167,402.00 bid gave an anticipated project completion date of January 1, 2002. Mr. Hargesheimer stated the City of Abilene has a TDH Grant contract that will provide $154,900.00 of the funds for this project. The $12,502.00 additional funds needed to complete the project was originally to come from the Fluoridation Project funds budgeted in the Capital Projects Funds, but Mr. Hargesheimer stated news was just received from the Texas Department of Health that an additional $10,000 would be funded for the project. Mr. Hargesheimer introduced Matthew Scott from the Texas Dept. of Health (TDH). Mr. Scott briefed the Council on the TDH approval to add $10,000 to the previously announced grant of $154,900 through its Texas Drinking Water Fluoridation Project. Mr. Scott stated the amendment would be sent to Abilene sometime in September 2001. Staff recommends, by oral resolution the City authorize the City Manager to execute a construction contract agreement with Progressive Pump Corporation in an amount not to exceed $167,402.00 for all equipment and installation of a fluoridation system for Abilene’s three water treatment plants and include authorization for the City Manager to execute the contract amendment to include the additional $10,000 supplement from TDH.
Councilman Archibald made a motion to approve Bid #CB-1056 for Fluoridation equipment and authorize the City Manager to execute a construction contract agreement with Progressive Pump Corporation in an amount not to exceed $167,402.00 for all equipment and installation of a fluoridation system for Abilene’s three water treatment plants and execute a contract amendment to include additional supplemental funding of $10,000 from TDH through its Texas Drinking Water Fluoridation Project, as recommended by staff. Councilman Southward seconded the motion and the motion carried.
AYES: Councilmen Archibald, Southward, McNeil, Councilwoman Alexander, and Mayor Carrillo.
NAYS: None.
Council stated appreciation to Mr. Scott for the additional funding from TDH.
Resolutions:
4.2 Dwayne Hargesheimer, Director of Water Administration, briefed the Council on an Oral resolution authorizing the City Manager to amend the February 21, 2000 Professional Services contract with Freese & Nichols, Inc. for the O.H. Ivie Project. Mr. Hargesheimer stated Freese & Nichols, Inc. has submitted a proposal for Resident Project Representation that provides lead inspection for the O. H. Ivie Pump Stations and Ground Storage Tank construction, and staff recommends that the City Council authorize, by oral resolution, the City Manager amend the February 21, 2000 Professional Services Contract between the City of Abilene and Freese and Nichols, Inc. by adding the additional Scope of Services for Resident Project Representation during construction in an amount not to exceed $370,000.00.
Mr. Hargesheimer introduced Jim Nichols, Rusty Freese, and Lee Freese of Freese & Nichols, Inc.
City Attorney Sharon Hicks stated she has submitted to Council for clarification revised wording on 4.2, page 6B of the agenda item.
Mr. Lee Freese stated the proposed cost is an appropriate amount of money for this type of project utilizing people that are experts in their fields and Mr. Freese noted the Senior Resident Project Representative will be on site during the entire project.
Council, staff, and engineering firm representatives discussion included: the original bid not including this cost due to unknown factors such as the location of the pump stations, scope of services, the need for expertise due to the complexity of the work, additional inspection being provided by the City, documentation of hours worked and rates not to exceed the $369,086, review of time logs, and a construction period of 17 months.
AYES: Councilmen Archibald, Southward, McNeil, Councilwoman Alexander, and Mayor Carrillo.
NAYS: None.
4.3 Dwayne Hargesheimer, Director of Water Administration, briefed the Council on an Oral resolution authorizing the City Manager to amend the Professional Services Contract with Jacob & Martin, Inc. for the O.H. Ivie Project. Mr. Hargesheimer stated the engineering firm has submitted a proposal scope of services that includes several necessary tasks for the O. H. Ivie project. Tasks A, B and C on correspondence from Ken Martin, Jacob & Martin, Inc. as presented to Council outlines the necessary services needed to complete the O. H. Ivie Project. Task D allows Jacob & Martin, Inc. to assist staff in rehabilitation of the High Level Pump Station located at Brief Street and Danville. New regulations require a different re-chlorination process. The pump station, originally constructed in 1964, needs more efficient pumps and motors and some newer electrical components. Task E provides engineering for specifications and plans for construction of a new sewer line in the northeast part of our sanitary sewer collection system. The line will eliminate two high maintenance lift stations located in this section of the collection system. All tasks have a maximum budget set forth in the scope of services and will be invoiced on an hourly and expense basis. If approved, the scope of services will become part of the February 8, 2001, agreement with Jacob & Martin, Inc. Staff recommends, by oral resolution, the City Council authorize the City Manager to amend the February 8, 2001 Water Distribution System Improvements Professional Service Agreement by adding the additional scope of services with Jacob & Martin, Inc. Cost of each task shall not exceed the stated amounts listed in the scope of services for each task.
Ken Martin of Jacob & Martin, Inc. stated if pipeline contractors use two crews it could result in a less than 12-month completion time, and noted options the City has in dealing with historical sites that may be in the construction areas. Mr. Martin then reviewed the project tasks as outlined in the Council Agenda.
Council & staff discussion included: the reason tasks A & B were not included with the first bid, if funding is received from RD they will also send a letter of conditions which will have to be considered by Council, cost being below the anticipated budget, the water treatment facilities and electrical contractor being two major unknown cost issues, and the possibility of adjusting water rates being known by January 2002.
AYES: Councilmen Archibald, Southward, McNeil, Councilwoman Alexander, and Mayor Carrillo.
NAYS: None.
No executive session was held.
There being no further business, Mayor Carrillo adjourned the meeting at 9:38 a.m.
_____________________________ ______________________________
Jo Moore Victor Carrillo
City Secretary Deputy Mayor Pro Tempore