DECEMBER
5, 2002, 11:00 A.M.
The City Council of
the City of Abilene, Texas, met in Budget Workshop at 11:00 a.m.,
immediately following the Regular City Council meeting on December 5, 2002 in the City Council Chambers of
City Hall. Mayor Grady Barr was present and
presiding with Councilmen Norm Archibald, Kris Southward, Anthony Williams, John Hill, and Jimmy McNeil. Also present were City Manager Larry Gilley, Assistant City
Managers Michael Morrison and Kathy Merrill, City Attorney Sharon Hicks, City
Secretary Jo Moore, and various members of the City staff. Councilwoman Kay
Alexander was absent.
City Manager Larry Gilley recognized
Odis Dolton, Assistant Director of Administrative Services. Mr. Dolton distributed informational
property and maintenance services handouts.
Mr. Dolton stated there are over 270 city facilities and structures the
majority of which are maintained by the citys maintenance staff. Mr. Dolton noted the property information
includes the description, type, date built, remodel date, and building value
for facilities in the following departments:
Fire Department
General Government
Police
Public Works
·
City Hall/Cypress Plaza
·
currently under renovations
·
Animal Control
·
FY 04 roof replacement - $28,000
·
FY 05 HVAC upgrade - $10,000
·
Library
·
FY 04 chiller maintenance - $3,000
·
FY 04 replace east entrance automatic doors - $18, 000
·
FY 04elevator modernization contract pending - $25,000
·
FY 05 lighting upgrades - $2,500
·
FY 05 asbestos abatement - $50,000
·
FY 06 mechanical room pipe insulation - $5,000
·
FY 06 exterior repairs/painting - $15,000
·
FY 06- boiler upgrade - $80,000
·
Civic Center
·
FY 04 lighting upgrade in mechanical room - $2,500
·
FY 04 chiller maintenance - $6,000
·
FY 04 bathroom modifications - $10,000
·
FY 04 concrete work to foundation/planters - $15,000
·
FY 04 cooling tower fan gear box replacement - $17,000
·
FY 04 replace north entrance automatic doors - $18,000
·
FY 04 water treatment modification for HVAC and boiler
- $20,000
·
FY 04 roof repairs and partial replacements - $50,000
·
FY 05 pumps, valves, mech. pipe insulation - $35,000
·
FY 06 HVAC maintenance to air handling units - $20,000
·
FY 06 boiler modernization $100,000
·
Law Enforcement Center (LEC)
·
FY 04 interrogation room upgrades - $2,000
·
FY 04 lighting upgrade in mechanical room - $2,500
·
FY 04 chiller maintenance - $3,000
·
FY 04 basement waterproofing - $15,000
·
FY
04 chiller(s) 10-year maintenance procedures - $30,000
·
FY
05 HVAC water system softener, filter, digital controls - $15,000
·
FY 06 mechanical room plumbing insulation - $5,000
·
FY 06 boiler upgrade - $50,000
Estimated
Costs for priority buildings are as follows:
|
FY 04 |
FY 05 |
FY 06 |
Animal Control |
$ 28,000 |
$ 10,000 |
|
Library |
$ 46,000 |
$ 52,500 |
$100,000 |
Civic Center |
$138,500 |
$ 35,000 |
$120,000 |
LEC |
$ 52,500 |
$ 15,000 |
$ 55,000 |
TOTALS |
$265,000 |
$112,500 |
$275,000 |
Mr.
Dolton then listed secondary projects as follows:
·
Police Academy
·
FY 04 window replacement - $1,000
·
FY 04 waterproofing/foundation work - $7,500
·
FY 04 bathroom/shower upgrade - $15,000
·
Fire Stations
·
FY 05 - #2 HVAC replacement - $6,500
·
FY 05 fire training roof needs work - $10,000
·
FY 05 - #4 bathroom upgrade - $15,000
·
FY 05 - #8 masonry/foundation work, kitchen
renovations - $26,000
·
FY 06 - #9 roof replacement - $12,500
·
Transit
·
FY 06 roof replacement - $20,000
·
Traffic/Radio Shop
·
FY 04 roof replacement - $16,000
Estimated
Costs for secondary projects are as follows:
|
FY 04 |
FY 05 |
FY 06 |
Police Academy |
$ 23,500 |
|
|
Fire Stations |
|
$ 57,500 |
$12,500 |
Transit |
|
|
$20,000 |
Traffic/Radio Shop |
$ 16,000 |
|
|
TOTALS |
$39,500 |
$57,500 |
$32,500 |
Mr. Dolton concluded his presentation by listing the maintenance services initiatives: 1) complete infrastructure study, 2) develop a 5-year master plan, and 3) develop an energy plan for city facilities.
Discussion among Council and staff included: 1) total value of city buildings currently being approximately $200 million; 2) the challenge the city faces in funding unmet needs; 3) photos are being taken of city facilities and can be shared with Council; and 4) $250,000 to $300,000 is budgeted from the General fund to be spent in the maintenance of facilities.
No Council action was required.
Mr. Gilley stated the goal of the budget
workshops is to provide information to make Council aware of budgetary issues
and in order to allow Council ample time to study these issues and seek answers
to funding needs. Mr.Gilley further
stated if during the budget presentations Council needs further information
(i.e.: request for tour of facilities) staff will provide the information
and/or make any necessary arrangements.
Council noted the benefits to discussing issues and putting them in perspective now instead of waiting until final budget decisions need to be made. Council thanked Mr. Gilley for setting the budget workshops noting this is the kind of planning and foresight needed to make good budget decisions.
There being no further business, the meeting was adjourned at 11:35 a.m.
_____________________________ ______________________________
Jo Moore Grady
Barr
City Secretary Mayor