CITY COUNCIL BUDGET WORKSHOP
FEBRUARY 13, 2003, 10:05 A.M.
CITY COUNCIL OF THE CITY OF ABILENE, TEXAS
CITY COUNCIL CHAMBERS OF CITY HALL
The City Council of the City of Abilene, Texas, met in Budget Workshop at 10:05 a.m., immediately following the Regular City Council meeting on February 13, 2003 in the City Council Chambers of City Hall. Mayor Grady Barr was present and presiding with Councilmen Norm Archibald, Kris Southward, Anthony Williams, John Hill, Jimmy McNeil, and Councilwoman Kay Alexander. Also present were City Manager Larry Gilley, Assistant City Managers Michael Morrison and Kathy Merrill, City Attorney Sharon Hicks, City Secretary Jo Moore, and various members of the City staff.
City Manager Larry Gilley recognized David Wright, Director of Finance. Mr. Wright distributed handouts and reviewed for Council the Equipment Replacement Program as follows:
Fleet & Equipment
Value by Category
Original Cost |
Replacement Cost |
|
Vehicles |
$ 6,239,340 |
$ 7,615,500 |
Trucks |
8,169,735 |
11,149,000 |
Heavy Equipment |
5,059,551 |
7,760,000 |
Spec. Equipment |
828,136 |
1,160,700 |
Trailers |
193,892 |
468,842 |
Grounds Equipment |
1,229,952 |
1,566,652 |
Misc. Equipment |
1,161,486 |
1,719,682 |
TOTAL |
$22,882,110 |
$31,440,376 |
Value by Department
Original Cost |
Replacement Cost |
|
Admin. Serv. |
$ 101,062 |
$ 120,000 |
Finance |
638,618 |
929,600 |
Comm. Dev. |
387,329 |
494,500 |
Econ. Dev/Airport |
685,062 |
1,350,760 |
Public Works |
12,888,675 |
17,184,760 |
Police |
2,393,947 |
2,970,300 |
Fire |
368,968 |
465,500 |
Comm. Serv. |
2,107,770 |
3,005,607 |
Water & Sewer |
3,310,679 |
4,919,349 |
TOTAL |
$22,882,110 |
$31,440,376 |
Value by Fund
Original Cost |
Replacement Cost |
|
General |
$ 19,001,533 |
$25,699,127 |
Water/Sewer |
3,310,678 |
4,919,349 |
Housing |
192,526 |
259,000 |
All Other |
377,373 |
562,900 |
TOTAL |
$22,882,110 |
$31,440,376 |
General Fund - FY 02
Maintenance $1,522,510
Operation 727,130
Replacement 1,261,310
TOTAL $3,510,950
General Fund - FY 03
Maintenance $1,600,330
Operation 880,750
Replacement 1,289,760
TOTAL $3,770,840
Historical Funding Philosophy
Replacement Fund Summary (millions)
Actual '98-'99 |
Actual '99-'00 |
Actual '00-'01 |
Unaudited '01-'02 |
Projected '02-'03 |
|
Beg. Balance |
2.17 |
2.40 |
2.89 |
3.33 |
1.96 |
Total Revenue |
2.00 |
2.04 |
2.08 |
2.40 |
2.17 |
Total Resources |
4.17 |
4.44 |
4.97 |
5.73 |
4.13 |
Total Expend. |
1.77 |
1.55 |
1.64 |
3.77 |
3.71 |
Ending Balance |
2.40 |
2.89 |
3.33 |
1.96 |
.42 $420,000 |
General Fund Requirements
FY 88 - FY 92 (millions)
Equipment Budget |
Annual Required Funding |
Actual Funding |
Year End Equity |
Under Funded |
|
FY 88 |
$1.44 |
$1.10 |
$ .44 |
$ .00 |
$( .66) |
FY 89 |
1.35 |
1.08 |
.25 |
.80 |
( .03) |
FY 90 |
.85 |
1.04 |
.52 |
.20 |
( .32) |
FY 91 |
2.42 |
1.05 |
.33 |
.25 |
( .47) |
FY 92 |
2.17 |
1.37 |
.84 |
.60 |
.07 |
General Fund Requirements
FY 99 - FY 03 (millions)
Equipment Budget |
Annual Required Funding |
Actual Funding |
Year End Equity |
Under Funded |
|
FY 99 |
$1.10 |
$1.61 |
$ .98 |
$ .15 |
$( .48) |
FY 00 |
1.82 |
1.64 |
1.19 |
.07 |
( .38) |
FY 01 |
1.28 |
1.66 |
1.20 |
.14 |
( .32) |
FY 02 |
2.99 |
1.67 |
1.26 |
-0- |
( .41) |
FY 03* |
2.72 |
1.72 |
1.29 |
-0- |
( .43) |
*projected
General Fund - FY 03
20 Police Sedans @ $24,000 = $480,000
Refuse Trucks
4 side loaders @ $160,000 = 640,000
2 rear loaders @ $ 95,000 = 190,000
1 front loader @ $150,000 = 150,000
Subtotal $1,460,000
All other Equipment Subtotal $1,259,000
Total $2,719,000
General Fund
Projected Replacements
FY 04 - $2,624,860
FY 05 - $3,237,850
FY 06 - $2,620,280
FY 07 - $2,253,190
FY 08 - $2,747,550
Actions being Taken
Objectives
FY 03 - FY 05
Councilman Archibald left the meeting at 10:45 a.m.
Discussion among Council and staff included: 1) fire equipment not being a part of equipment replacement due to their longevity (20+ years); 2) some equipment having been moved from '01 to '02; 3) reviewing fleet size and take home requirements may lead to areas where cuts may be made; 4) the benefits in analyzing and going through systematically the options of possible reductions versus arbitrarily cutting percentages from the budget; 5) vehicles being driven home by employees - 126 in city go home, 21 out of city go home, 26 stand-by vehicles, 371 available to go home, and 40% of those go home on a daily basis; 6) staff will be coming back to Council to finalize funding for this year's equipment; 7) possible outsourcing of services; 8) the possibility of implementing new user fees; and 9) determining actual equipment needs for cost savings.
Mr. Gilley stated today's presentation was for informational purposes and that no Council action is required.
The Council thanked Mr. Wright for the presentation.
There being no further business, the meeting was adjourned at 10:55 a.m.
_____________________________ ______________________________
Jo Moore Grady Barr
City Secretary Mayor